Job Description

Legal Administrative Assistants report to the Director of Executive and Administrative Assistants and work closely together to support the initiatives of the Firm, including, but not limited to:

• Managing correspondence between colleagues, vendors, and clients
• Answering and directing calls
• Scheduling appointments
• Preparing documents
• Maintaining spreadsheets
• Preparing invoices and reviewing backup
• Submitting expense reports and reconciling backup
• Supporting timekeeping entries for attorneys
• Organizing meetings, including managing food orders and coordinating IT support, as needed
• Supporting event planning and small group dinner coordination

Qualifications

• 3+ years of administrative experience
• Law Firm experience a plus
• Ability to build strong rapport and trust with partners, associates, and administrators
• Demonstrated ability to build relationships and work as part of a team
• Self-starter eager for responsibility
• Strong administrative and organizational skills
• Strong written and verbal communication skills
• Focused attention to detail
• A nimble approach to a fast-paced environment
• Professional demeanor and the ability to act with discretion and composure
• Flexibility to adjust hours to meet operating and business needs
• Strong knowledge of standard computer software programs (e.g., Outlook, Word, Excel, PowerPoint) with the ability to learn and support new software and operating systems
• Experience working in billing systems preferable

This is currently a hybrid position with an expectation of a minimum of three days a week in office, with the needs of the Firm informing overall office attendance expectations.

Please send all resumes in Word format to anolfi@friedmanwilliams.com for consideration.