Job Description

The Role: Executive Assistant to the Engineering Team
Location: San Francisco, CA | Hybrid (3 days onsite)
Compensation: $170-$200,000 base salary DOE + equity + benefits 

A high-growth, late-stage technology company is seeking an Executive Assistant to support a dynamic group of engineering leaders during an exciting phase of scale. This is a unique opportunity for an experienced assistant who thrives in fast-paced environments, understands the cadence and priorities of technical organizations, and enjoys serving as a strategic partner to leaders building world-class products.

The ideal candidate has previously supported engineering executives or technical leaders and understands the complexities of product development cycles, cross-functional collaboration, and hypergrowth operations. This person is highly organized, proactive, adaptable, and capable of creating structure in an environment that is constantly evolving.

About the Role
The Executive Assistant will serve as a critical partner to members of the Engineering leadership team, managing complex calendars, coordinating cross-functional initiatives, and ensuring operational excellence across a fast-moving organization. This role requires exceptional judgment, strong communication skills, and the ability to anticipate needs before they arise.
The successful candidate will be energized by solving problems, streamlining processes, and enabling engineering leaders to focus on strategic priorities. They will bring a high level of professionalism, discretion, and flexibility while operating with urgency and attention to detail.

Key Responsibilities

• Provide high-level executive support to Engineering leaders, managing complex and ever-changing calendars
• Coordinate internal and external meetings across multiple time zones and global stakeholders
• Partner closely with Product, Design, Recruiting, Finance, and People teams to support business priorities
• Manage domestic and international travel logistics, including detailed itineraries and last-minute changes
• Prepare presentations, meeting materials, agendas, and follow-up action items
• Support organizational planning, team offsites, leadership meetings, and engineering events
• Assist with tracking key initiatives and ensuring follow-through on critical deliverables
• Process expenses, invoices, and other administrative responsibilities with accuracy and efficiency
• Build scalable processes that improve team productivity and operational effectiveness
• Handle highly confidential information with sound judgment and discretion

Ideal Candidate

• 6+ years of Executive Assistant experience, preferably supporting engineering, product, or technology executives
• Experience working within high-growth or hypergrowth technology companies
• Strong understanding of how technical organizations operate and collaborate across functions
• Exceptional calendar management and prioritization skills
• Highly organized with outstanding attention to detail and follow-through
• Strong written and verbal communication skills with the ability to interact confidently across all levels of the organization
• Comfortable navigating ambiguity and shifting priorities in a fast-paced environment
• Proactive, resourceful, and solutions-oriented with a strong sense of ownership
• Advanced proficiency with Google Workspace, Slack, and modern productivity tools
• Team-oriented with a positive, low-ego approach and a genuine desire to support others

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.

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