Executive Assistant

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Job Description

The Role: Executive Assistant to Confidential Founder
Location: San Francisco, CA (Hybrid)
Compensation: $180,000-$250,000 base salary DOE + incredible benefits

A progressive and highly respected venture capital firm is seeking an Executive Assistant to support a Confidential Founder. This is an exceptional opportunity for an experienced executive support professional who thrives in fast-paced, high-performance environments and understands the unique rhythms of the venture capital ecosystem. The ideal candidate is proactive and exceptionally organized, with the ability to seamlessly navigate a constant flow of meetings, investor interactions, portfolio company communications, and rapidly shifting priorities.

About the Role
The Executive Assistant will serve as a trusted strategic partner to the Founder, helping manage the day-to-day operations of a demanding and dynamic schedule. This role is ideal for someone who understands how venture capital firms operate and can anticipate the cadence of fundraising cycles, board meetings, portfolio support, networking events, and investor engagement. Success in this position requires exceptional judgment, discretion, and the ability to stay several steps ahead while managing multiple moving pieces with ease. The firm is seeking someone who is energized by high-growth environments, enjoys operating at a fast pace, and takes pride in being the person who brings structure, efficiency, and calm to a busy executive's day.

Key Responsibilities

Manage a highly complex and ever-changing calendar, balancing internal meetings, investor conversations, portfolio company engagements, speaking opportunities, and personal commitments
Coordinate detailed domestic and international travel arrangements, including itineraries and last-minute schedule changes
Act as a key point of contact for investors, founders, executives, and external stakeholders
Prepare meeting materials, briefing documents, agendas, and follow-up communications
Track priorities, action items, and ongoing initiatives to ensure timely execution
Help coordinate board meetings, annual planning sessions, offsites, and firm-wide events
Provide seamless support across both professional and occasional personal matters
Partner closely with internal teams to ensure alignment across scheduling, communications, and special projects
Manage expenses, reporting, and administrative operations with a high degree of accuracy and confidentiality
Anticipate challenges before they arise and proactively identify solutions

Ideal Candidate

8+ years of Executive Assistant experience supporting founders, CEOs, managing partners, or senior executives
Previous experience within venture capital, private equity, investment management, or similarly fast-paced professional services environments strongly preferred
Deep understanding of the pace, priorities, and demands associated with operating in a venture capital firm
Highly proactive with an exceptional ability to anticipate needs and think several steps ahead
Strong relationship-building skills and executive presence
Outstanding organizational and time management capabilities
Comfortable navigating ambiguity and adapting quickly to changing priorities
Exercises excellent judgment when handling sensitive and confidential information
Strong written and verbal communication skills
Resourceful, solutions-oriented, and eager to take ownership

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.

For Internal Use: #LI-BO1 #LI-Onsite

Job Information

Rate / Salary

$180000 - $250000 per Year

Sector

Venture Capital/Private Equity