Job Description

Workplace Coordinator opportunity in Menlo Park supporting a high-performing office environment and delivering a strong in-office experience for employees, founders, partners, and guests. This is a highly visible role for someone who thrives in fast-paced settings and takes pride in maintaining a welcoming, organized, and well-run workplace.

Job Title: Workplace Coordinator (Contract)
Location: Menlo Park, CA (Onsite)
Compensation: $27 - $35 per hour

About the Role:
As the Workplace Coordinator, you will serve as the primary point of contact for the office, supporting daily operations and ensuring a smooth and consistent experience for employees and visitors. You will play a key role in managing logistics, coordinating resources, and maintaining a high standard across the workplace.

Responsibilities:

• Serve as the primary point of contact for employees and guests, supporting a welcoming and professional office experience
• Prepare and manage meeting spaces, ensuring rooms are fully set up and ready for use
• Anticipate needs and provide hands-on support to employees and visitors
• Manage conference room scheduling, daily office calendars, and reservations
• Oversee visitor registration, badge coordination, mail handling, and adherence to security protocols
• Maintain office and kitchen inventory, support workplace upkeep, and coordinate with vendors and courier services
• Provide basic AV support and assist with onsite events
• Track office usage and support reporting on trends and data

Qualifications:

• Professional and service-oriented
• Strong attention to detail
• Effective communicator
• Hospitable and approachable
• Comfortable working in fast-paced environments

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.

For Internal Use: #LI-NS1 #LI-Onsite