Job Description

Legal Practice Assistant – New York, NY

A New York law firm is seeking an experienced Legal Practice Assistant to provide comprehensive administrative and legal support to multiple attorneys and paralegals. This role is ideal for a detail-oriented professional who thrives in a fast-paced law firm environment and delivers exceptional client service.

Schedule: Monday–Friday, 9:30 AM–5:30 PM

Key Responsibilities

• Prepare, edit, format, and finalize legal documents, including briefs, pleadings, and litigation materials.

• Manage new client and matter intake, conflict checks, waiver letters, and auditor response letters.

• Enter attorney time accurately and meet daily deadlines.

• Coordinate client billing, receivables, and billing reports in collaboration with the Accounting Department.

• Maintain electronic and paper files, including email filing through iManage.

• Coordinate attorney calendars, meetings, conferences, and travel arrangements.

• Prepare and submit attorney expense reports.

• Handle client communications, including phone calls, emails, and inquiries.

• Review and route incoming mail and provide backup support to other Legal Practice Assistants as needed.

Qualifications

• Minimum of 4 years of Legal Practice Assistant experience in a law firm, supporting multiple attorneys.

• Experience formatting briefs, pleadings, and other litigation documents.

• Knowledge of e-filing and New York State and federal court procedures.

• Securities Litigation and Enforcement experience preferred.

• Familiarity with bankruptcy litigation preferred.

• Bachelor’s degree preferred.

Skills & Technical Requirements

• Proficiency in Microsoft Office Suite and Adobe.

• Experience with iManage or other document management systems is a plus.

• Excellent written and verbal communication skills.

• Strong organizational skills, attention to detail, and the ability to prioritize competing deadlines.

• Professional, personable, and solution-oriented, with the ability to work independently and collaboratively.

Ability to work effectively under pressure and accommodate overtime as needed.