Job Description

Job Summary

Responsible for processing work reports and completed jobs, preparing projects for billing, and supporting asset management and budgeting activities. This role works closely with technicians and internal teams to resolve labor/material issues, track invoices and job progress, and ensure accurate documentation throughout the project lifecycle.

Key Responsibilities

• Process work reports and pull completed jobs for weekly processing

• Prepare and send completed work to Asset Management for mapping updates

• Prepare jobs for billing, including reviewing labor and material costs and coordinating with technicians and team members as needed

• Print detailed billing sheets and verify accuracy

• Track invoices to monitor project budgets in accordance with monthly and yearly allowances

• Respond to customer accounts receivable (AR) inquiries

• Track active jobs for completion dates and required changes for weekly meetings

• Monitor crew rosters for accuracy

• Order materials as needed

• Answer phones, maintain accurate correspondence, and field routine and non-routine inquiries

• Document all calls and follow-up actions

Job Requirements

• Associate’s or Bachelor’s degree in Accounting or a related field

• Minimum of three (3) years of accounting experience related to invoicing, billing, or materials

• Excellent verbal and written communication skills

• Strong organizational skills with the ability to multitask and develop efficient systems and processes

• Advanced Microsoft Excel proficiency

• Ability to work independently on assigned tasks and accept direction on given assignments