Job Description

Job Summary:
The Staffing Coordinator is responsible for coordinating the end-to-end onboarding and offboarding processes for both internal and external employees. This role ensures all onboarding requirements, system access, hardware needs, and compliance activities are completed accurately and efficiently. The ideal candidate is a self-starter with strong problem-solving skills and a team-oriented mindset.

This role is hybrid in Allentown, PA ( In office : Tuesdays, Wednesdays/Thursdays - Remote: Mondays/Fridays)

Key Responsibilities:

• Manage and document onboarding processes for all internal and vendor hires.

• Enter and maintain employee information in the HRIS system.

• Coordinate with HR to track background check and drug screening status to ensure timely starts.

• Collaborate with business operations and IT teams to determine and initiate required system and hardware access.

• Submit and track IT tickets for hardware orders and remote access setup.

• Maintain detailed onboarding status reports, including access and training progress.

• Distribute onboarding materials and manuals; guide new hires on initial tasks (e.g., software setup and account activation).

• Ensure completion of mandatory training and orientation requirements.

• Manage sensitive employee data in a secure and confidential manner.

• Support offboarding processes for internal and vendor staff.

• Track timekeeping, attendance, and continuing education compliance during training periods.

• Escalate HR or technical issues to appropriate parties.

• Provide backup support to other team members when needed.

• Perform additional duties as assigned.

Qualifications:

• Proficiency in Microsoft Office Suite.

• Strong verbal and written communication skills.

• Ability to manage priorities in a fast-paced, cross-functional team environment.

• Highly organized with strong attention to detail.

Preferred Qualifications:

• Associate or bachelor’s degree preferred.

• Experience in staffing, onboarding, or HR support is a plus.