Job Description

Senior Legal Assistant in Oil and Gas– Litigation (Contract)

Position Summary

Legal Operations & Services – Litigation is seeking a Senior Legal Assistant contractor preferably with Oil and Gas background to provide administrative and litigation support to attorneys in Houston and California. Reporting to the Supervisor, Legal Assistants, this role requires a proactive, detail-oriented professional who can manage competing priorities, maintain confidentiality, and deliver accurate work in a fast-paced environment.

Technology Requirements & Required Skills

• Microsoft Office: Word, Excel, PowerPoint, Outlook, Teams, and Forms.
• Legal Systems: TeamConnect and iManage.
• Reporting & Expense Tools: Power BI, CTREX, Concur, or similar platforms.
• AI Tools: Microsoft Copilot or similar tools; effective prompting preferred.
• Document Management: Word Track Changes, document formatting, data entry, and reporting.
• Experience: Minimum five years of legal administrative experience.
• Core Skills: Strong organization, attention to detail, communication, confidentiality, problem-solving, prioritization, initiative, and ability to meet strict deadlines.

Key Responsibilities

• Draft, format, edit, and revise legal documents using Microsoft Word Track Changes.
• Prepare recurring reports and presentations using Power BI, Excel, PowerPoint, and Word.
• Manage matter openings, closings, and updates in TeamConnect.
• Upload, review, and research documents in iManage.
• Process e-billing, invoices, payments, vendor setup, and complex expense reports.
• Coordinate domestic and international travel, itineraries, and related documentation.
• Organize meetings, conferences, agendas, and presentation materials.
• Monitor deadlines, follow up on outstanding tasks, and anticipate attorney needs.
• Coordinate basic technology support, provide backup coverage, and assist with special projects.

Required Qualifications

• Minimum five years of legal administrative experience.
• Strong Microsoft Office skills and ability to learn new systems quickly.
• Excellent organizational, written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities, meet deadlines, and work independently.
• Sound judgment and discretion when handling confidential information.
• Strong problem-solving skills, initiative, adaptability, and a collaborative mindset.

Preferred Qualifications

• Strong oil and gas industry experience
• Experience supporting litigation attorneys or legal operations teams.
• Associate degree.
• Experience with TeamConnect, iManage, Power BI, CTREX, Concur, or similar systems.
• Experience using Microsoft Copilot or similar AI tools.

Position Type: Contract
Reporting To: Supervisor, Legal Assistants, Legal Operations & Services – Litigation
Location: Downtown Houston, TexasWork Schedule: 9:00 a.m. 5:30 p.m. CT, Monday Friday
Hybrid schedule: in office Monday Thursday; work from home on Fridays.