Job Description

Job Title: Administrative Assistant

Location: Cohoes, NY

Duration: 12 Months

Pay Rate: $22/hr W2

Job/Role Description:

• We are seeking an administrative professional to join a fast-paced, team-oriented environment supporting multiple advisor teams.
• Provide administrative support to multiple advisor teams and assist with day-to-day operational needs.
• Prepare, review, and edit confidential correspondence and documentation.
• Scan, manage, organize, and archive documents across multiple systems.
• Prepare travel expense reports and billing allocation reports.
• Prepare and handle time-sensitive quarterly client tax payments.
• Maintain accurate and organized records while handling confidential and sensitive information.
• Support miscellaneous administrative projects and operational tasks as needed.
• Work collaboratively with team members to ensure administrative activities are completed accurately and on schedule.
• This position is fully onsite at the Cohoes, NY office.

Required Qualifications

• Previous administrative support, office support, or related experience preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to prepare, review, and edit professional correspondence and documentation.
• Comfortable working with document scanning, management, and archiving systems.
• Ability to handle confidential and sensitive information appropriately.
• Ability to complete time-sensitive assignments accurately and efficiently.
• Strong interpersonal skills and ability to work effectively in a team-oriented environment.
• Proficiency with standard office productivity tools and computer systems.
• Dependable, professional, and able to work independently when needed.
• Must be able to work fully onsite in Cohoes, NY.