Job Description

Administrative Assistant 

Location: Canonsburg, PA (Onsite)
Duration: 12-Month Contract
Pay Rate: $22 per hour

Administrative Coordinator

Position Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to support daily business operations through document management, financial reporting, and administrative support. This role requires excellent organizational skills, strong technical proficiency, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is proactive, dependable, and thrives in a collaborative, team-oriented setting.

Key Responsibilities

• Scan, organize, manage, and archive documents across multiple internal systems while ensuring accuracy and compliance with company policies.
• Prepare travel expense reports and billing allocation reports with a high degree of accuracy.
• Coordinate and process time-sensitive quarterly client tax payments, ensuring all deadlines are met.
• Maintain electronic records and documentation in accordance with company procedures.
• Assist with administrative projects and operational initiatives as assigned.
• Support internal teams by providing timely administrative assistance and responding to requests.
• Verify data accuracy and identify discrepancies before submission or processing.
• Prioritize multiple assignments while maintaining exceptional attention to detail.
• Communicate effectively with internal stakeholders to ensure smooth workflow and timely completion of tasks.

Required Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Previous experience in an administrative, office support, operations, or coordinator role preferred.
• Proficiency with Microsoft Office Suite, including:
  • Microsoft Word
  • Microsoft Excel
  • Microsoft Outlook
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to work independently while collaborating effectively within a team.
• Demonstrated ability to manage confidential information with discretion.
• Strong problem-solving skills and ability to remain composed in a fast-paced environment.
• Exceptional attention to detail and commitment to accuracy.