Job Description

Job Title: Administrative Assistant – Hiring FAST!
Industry: Finance
Location: Houston, TX
Pay Rate: $24/HR on W2 Only – NO C2C
Setting: Onsite Required (Hybrid/Remote is NOT an Option)
Duration: 6+ months
Job: 246959

Required Qualifications:

• HS Diploma Required, Bachelor's Degree Preferred
• Strong Microsoft Word, Excel and Outlook skills
• Able to prioritize a variety of time-sensitive tasks
• Demonstrates dependability and high attention to detail along with the ability to multi-task
• Displays a consistent, professional degree of communication skills in person, on phone and by e-mail to various levels
• Comfortable working with people at all organizational levels, internally and externally
• Must be a team player that works well under pressure within a changing environment
• Flexible and adaptable to work and support across multiple teams
• Be resourceful and able to use own initiative in solving issues
• Proactive attitude when managing diaries
• Discretion to deal with confidential business matters
• Friendly and approachable with a “can do" attitude.

Responsibilities:

• Extensive calendar management for bankers
• Coordinating and scheduling of meetings and conference calls across multiple time zones
• Managing high volume of phone calls and emails, relaying information in a timely manner
• Coordinating room bookings for internal/external meetings and VCs/Zooms across multiple locations
• Coordinating travel arrangements for the team, including:
• Visa applications
• International flight & accommodation bookings
• Car bookings
• Expense management and preparation
• Taking on ad hoc tasks while maintaining workflow
• Supporting teams in day to day issues, needs and queries
• Providing phone / vacation coverage for colleagues.