Recruiting Coordinator / Talent Acquisition Coordinator

Location: San Antonio, TX (Onsite – 4 Days Per Week)
Duration: 12 Month Contract

Position Summary

Seeking a Recruiting Coordinator to support a high-volume Talent Acquisition organization by providing administrative, operational, and candidate-facing support throughout the recruiting lifecycle.

This role serves as a critical partner to recruiters, hiring managers, candidates, and onboarding teams by coordinating interviews, managing candidate communications, supporting onboarding activities, maintaining applicant tracking system data, and ensuring a positive candidate experience.

The ideal candidate brings experience supporting recruiting operations, talent acquisition, human resources, staffing, or administrative functions within a fast-paced corporate environment.

Key Responsibilities

Recruiting Coordination & Candidate Experience

• Schedule and coordinate interviews across multiple time zones
• Manage complex calendars for recruiters and hiring teams
• Coordinate virtual and onsite interview logistics
• Communicate interview details and status updates to candidates
• Ensure a seamless candidate experience throughout the recruiting process
• Resolve scheduling conflicts and recruiting process issues

Talent Acquisition Operations

• Maintain accurate candidate and requisition information within Applicant Tracking Systems (ATS)
• Support recruiting workflows and operational processes
• Create and manage offer letters and onboarding documentation
• Coordinate pre-employment activities including:
  • Background checks
  • Drug screenings
  • New hire onboarding activities
• Maintain confidentiality of candidate information and recruiting records

Administrative Support

• Provide administrative support to recruiting teams
• Assist with expense reporting and travel coordination
• Prepare recruiting reports, metrics, and tracking documents
• Support recruiting events, job fairs, campus recruiting programs, and virtual hiring events
• Develop templates, process documentation, and workflow improvements

Process Improvement & Reporting

• Track recruiting and onboarding metrics
• Assist with operational reporting and analytics
• Identify opportunities to improve recruiting workflows and candidate experience
• Support process improvement initiatives across Talent Acquisition operations

Required Qualifications

• 2+ years of experience in:
  • Recruiting Coordination
  • Talent Acquisition
  • Staffing
  • Human Resources
  • Administrative Support
  • Account Relationship Management
• Strong organizational and time management skills
• Experience managing multiple priorities and deadlines
• Strong verbal and written communication skills
• Ability to maintain confidentiality and handle sensitive information
• Strong attention to detail and accuracy
• Experience coordinating cross-functional activities and projects

Preferred Qualifications

• Recruiting Coordinator experience supporting high-volume recruiting
• Corporate Talent Acquisition experience
• Experience with Applicant Tracking Systems (ATS)
• Workday Recruiting experience
• Experience supporting recruiting lifecycle processes
• Candidate screening and recruiting process knowledge
• Business travel coordination experience
• Experience with expense management tools such as Concur
• Experience with recruiting CRM platforms including Eightfold AI or similar solutions
• Experience supporting military hiring initiatives
• Military spouse or military-affiliated recruiting experience

Technology Requirements

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Applicant Tracking Systems (ATS)
• Workday (preferred)
• Eightfold AI or similar Recruiting CRM platforms
• Slack or enterprise collaboration tools
• Concur or Travel & Expense platforms

Ideal Candidate Background

Successful candidates typically come from:

• Corporate Recruiting Coordinator roles
• Talent Acquisition Coordinator positions
• Staffing Coordinator roles
• Human Resources Coordinator positions
• Recruiting Operations teams
• Shared Services HR organizations
• High-volume recruiting environments
• Corporate recruiting support functions

Work Environment

• Onsite in San Antonio, TX
• Four days per week in office
• Collaborative team environment supporting multiple recruiters and hiring leaders
• Fast-paced recruiting organization with strong focus on candidate experience, operational excellence, and process improvement.