Job Description

Job Title: Project Coordinator

Location: Charlotte, NC (Hybrid)

Duration: 12 Months

Job/Role Description:

• This role supports the project management aspects of mergers, acquisitions, divestitures, and large-scale enterprise technology programs by coordinating activities and ensuring program, project, and change management requirements are met.
• This position partners with the leadership team to manage all aspects of transaction support, including reporting, tasks, issues, risks, meeting minutes, action items, and scheduling of activities and meetings.
• Support change management by proactively identifying opportunities to improve or coordinate activities and offering ideas in support of larger projects with moderate scope, impact, risk, and complexity.
• Perform moderately complex project tasks such as maintaining issues logs, managing change control, tracking budget status, updating project sites and systems of record, preparing status reports, milestone summaries, and documenting key issues, risks, benefits, and costs incurred.
• Receive direction from the project manager while assisting with entering financial forecasts to establish baselines, tracking and reporting on financials, and escalating non-routine questions.
• Facilitate meetings by preparing agendas, capturing minutes, managing action items, and driving timely follow-ups to maintain alignment and momentum.
• Act as a liaison between the project team, project manager, and stakeholders to ensure clear communication, collaboration, and progress across functions.
• Monitor project progress, track dependencies, identify risks and issues, and escalate appropriately to support timely resolution and decision-making.
• Maintain accurate, organized documentation for issues, risks, change management, project plans, and information requests with strong attention to detail.
• Leverage Microsoft Project, M365, and SharePoint to support project coordination, reporting, documentation, and status tracking needs.
• Identify opportunities for improvement in project coordination processes, tools, and change management practices.

Required Qualifications

• 4+ years performing project coordination for mergers, acquisitions, divestitures, or large-scale enterprise technology programs
• 4+ years coordinating large application development efforts
• 4+ years coordinating large enterprise infrastructure efforts
• 4+ years managing structured program reporting and stakeholder updates
• 4+ years managing documentation (issue logs, risk registers, change management, project plans, and information requests)
• Proven experience coordinating activities associated with mergers, acquisitions, divestitures, or large-scale technology programs
• Strong proficiency with Microsoft Project, M365, and SharePoint
• Demonstrated ability to monitor progress, escalate risks and issues, facilitate meetings with agendas and follow-ups, and serve as a liaison between teams
• Strong attention to detail with focus on documentation accuracy and dependency tracking
• Strong prioritization, multitasking, and organizational skills with the ability to operate effectively in fast-paced, changing environments
• Excellent interpersonal, written, and oral communication skills
• Ability to drive alignment across cross-functional teams without direct control
• Ability to interpret project financials and KPIs
• Experience at large consulting firms or major enterprise environments preferred
• Knowledge of integration and migration concepts a plus