Job Description

Job Title: Executive Assistant
Location: Cohoes, NY
Duration: 6-Month Contract
Pay: $25/hour

Overview

We are seeking a highly organized Executive Assistant to support advisors and account managers in a fast-paced, team-oriented environment. This role requires strong attention to detail, discretion, and the ability to manage multiple priorities effectively.

Key Responsibilities

• Manage complex calendars, meetings, and conference calls, resolving scheduling conflicts
• Coordinate client and advisor meeting logistics, including travel and expense reporting
• Handle confidential client information with discretion and professionalism
• Prepare and distribute correspondence, reports, and internal documents
• Serve as a professional point of contact for clients and senior stakeholders
• Support onboarding of new hires and client accounts, including data entry
• Assist with shipping materials and responding to client requests
• Perform general administrative tasks (filing, scanning, invoicing, mail processing, etc.)
• Maintain knowledge of company policies and handle routine matters independently

Qualifications

• 5+ years of executive or administrative support experience (financial services preferred)
• Strong communication, organizational, and multitasking skills
• High level of professionalism, integrity, and discretion
• Proactive, detail-oriented, and able to work under pressure
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Experience with expense systems such as SAP Concur is a plus
• Team-oriented with a positive, can-do attitude