Job Description

Legal Administrative Specialist

Location: Baton Rouge, Louisiana
Duration: 6 Months
Pay Rate: $25-$27/hr

The Legal Administrative Specialist provides administrative and operational support to the legal team by reviewing records requests, organizing documentation, and assisting with legal and compliance processes. This role ensures timely and accurate responses to legal inquiries while maintaining confidentiality and compliance with privacy regulations.

Required Experience

• Minimum 5 years of administrative support experience

• Experience in the insurance industry and/or legal environment preferred

• Experience handling legal documentation, records management, or compliance-related tasks

Skills & Qualifications

• Strong understanding of legal processes and documentation

• Ability to analyze, interpret, and organize legal records

• Excellent written and verbal communication skills

• Exceptional attention to detail and analytical abilities

• Strong organizational and time management skills

• Ability to work independently and manage multiple priorities

• Demonstrated ability to handle confidential and sensitive information with discretion

• Effective problem-solving, judgment, and interpersonal skills

Technical Skills

• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Access, PowerPoint, Teams)

• Experience with eDiscovery software

• Strong computer literacy and familiarity with document management systems

• Experience using WordPerfect preferred

Key Responsibilities

• Review and analyze records requests from third parties to determine validity and appropriate response.

• Draft initial responses to legal inquiries under guidance from management.

• Review, organize, redact, and produce documents in compliance with privacy laws and company policies.

• Research internal systems and document repositories to locate relevant records.

• Maintain case files, databases, and tracking tools to monitor legal matters and ensure timely responses.

• Communicate with internal teams and external requestors to facilitate resolution of requests.

• Assist with additional legal administrative and compliance support tasks as assigned.