Job Description

Administrative Assistant

Location: New York, NY, 10282

Duration: 6 months

Pay rate: $35/hr W2

We are searching for a highly motivated Administrative Assistant to provide floating coverage throughout Asset & Wealth Management. This role is 5 days in office, 40-hour work week. OT eligible.

Job Summary & Responsibilities

• Flexibility to provide dynamic administrative support varying teams and cover where necessary in a team-oriented environment
• Proactive and detailed calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls for those within the coverage assignment
• Manage a high volume of incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner
• Coordinate travel arrangements as required and provide travel logistics & itinerary support
• Process expense reports in a timely manner for those within the coverage assignment
• Arrange internal and client meetings on and off the work campus   working with local conference services to book conference rooms and catering, register guests, ensure materials organized
• Perform general administrative duties including but not limited to copying, scanning, mailing, archiving and other ad hoc projects as requested
• Handles highly confidential and sensitive client information with utmost discretion
• Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required
• Adhere to Compliance regulations and gain the relevant approvals

Skills & Qualifications Required:

• Experience as an Administrative Assistant supporting executives in a complex environment, preferably in financial services, private sector or government
• Comfortable operating in a dynamic environment working across multiple different teams / executives as needed.
• Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally
• Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment
• Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication.
• Extreme attention to detail and organizational skills, with ability to prioritize tasks during high volumes.
• Quick learner and self-starter with excellent anticipation skills.
• Pro-active problem solver and independent thinker; ability to follow-up as often as necessary.
• Highest degree of integrity, professionalism, and diplomacy is required.
• Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required.
• Familiar with travel & expense platforms such as SAP Concur or AMEX Global Business Travel
• Supportive team player with a positive attitude.