Job Description

Administrative Assistant

Location: Jersey City NJ 07302

Duration: 6 months

Pay rate: $35/hr W2

Key Responsibilities

• Provide administrative support for managing directors, managers and their teams
• Coordinate complex, senior-level internal/ external meetings
• Handle a high volume of phones calls and emails and able to interact with business leaders in a professional and efficient manner.
• Respond and follow up on requests.
• Maintain and manage complex and detailed calendars and prioritizes meeting requests and related logistics.
• Coordinate travel arrangements and process expense reports.
• Maintain understanding of firm policies and handles issues independently.
• Onboard new hires to the team
• Manage administrative duties for the managers and team and any ad-hoc projects,

Required Skills

• Excellent interpersonal and communication skills.
• Team player
• Professionalism, integrity and positive attitude
• Attention to detail and strong organizational skills
• Ability to maintain high standards, prioritize and multi-task even with pressing deadlines
• Ability to solve issues quickly and efficiently
• Ability to handle highly sensitive, confidential information
• Self-starter with ability to anticipate next steps and to problem solve
• Dependability and sense of urgency to complete tasks
• Comfortable working with people at all levels and working in a sometimes fast paced environment.
• Proficient in using MS Word, Excel, PowerPoint and Outlook