Job Description

ProspectBlue has partnered with a company in Norfolk, VA that is seeking a detail-oriented and organized Collections Clerk to support day-to-day accounting operations. This role will focus primarily on collections and accounts receivable activity, while also assisting with accounts payable and general accounting functions as needed. The ideal candidate will have strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced office environment.

Key Responsibilities

Collections / Accounts Receivable

• Generate and distribute customer invoices accurately and in a timely manner
• Apply customer payments and reconcile accounts receivable records
• Monitor outstanding balances and follow up on past-due accounts
• Investigate and resolve billing discrepancies and customer account issues
• Maintain accurate customer account information and supporting documentation
• Prepare AR aging reports and assist with collection efforts to reduce outstanding balances

Accounts Payable Support

• Review, verify, and process vendor invoices for payment
• Match invoices to purchase orders and receiving documentation
• Assist with check runs, ACH payments, and wire transfers
• Reconcile vendor statements and resolve discrepancies
• Maintain vendor records and ensure all required documentation is on file
• Support 1099 preparation and year-end reporting requirements

General Accounting / Administrative Support

• Perform account reconciliations and maintain accurate financial records
• Assist with month-end and year-end close activities
• Support audits by gathering requested documentation and reports
• Maintain accounting files and records in accordance with company policies
• Partner with internal departments to ensure accurate and timely financial transactions
• Perform additional accounting and administrative duties as assigned

Qualifications

• High school diploma or GED required; Associate’s degree in Accounting, Finance, or related field preferred
• 1–3 years of experience in collections, accounts receivable, accounts payable, bookkeeping, or general accounting
• Proficiency in Microsoft Office, especially Excel
• Experience with accounting software such as QuickBooks, Sage, NetSuite, Microsoft Dynamics, or similar ERP systems
• Strong organizational skills with excellent attention to detail
• Ability to handle confidential financial information with discretion
• Strong verbal and written communication skills
• Solid problem-solving, follow-up, and time management abilities

This is a contract-to-hire opportunity with a company looking for someone who can step in, stay organized, and help keep accounting operations running smoothly.