Director of Operations

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Job Description

We're looking for a positive, talented, goal-driven operational leader to support Olga Golovko, a top-producing agent ranked in the top 1.5% nationwide and the #1 Keller Williams agent across Northern California and Hawaii. If you thrive on saying "I've got this!", this role was made for you.

As the operational backbone of the business, you'll provide executive-level support to Olga, deliver concierge-level service to clients, and keep listings and transactions moving smoothly from start to finish. You'll own the systems and processes, keeping everything efficient, organized, and current as the business grows. That frees Olga to focus on building relationships, winning new business, and closing deals. You won't do it alone. You'll work alongside a Marketing Coordinator and a Field Assistant.

This is a role for the behind-the-scenes professional who makes it all come together. You'll join a high-energy, family-oriented team that values collaboration, integrity, professionalism, and celebrating wins.

What You'll Do

You're Olga's operational right-hand, the person who knows her contracts, her clients, and her systems well enough that nothing skips a beat when she steps away. You take pride in an operation that runs seamlessly, and you're the reason it does.

You'll Own:

Transaction coordination from contract to close
Vendor relationships, inspectors, stagers, contractors, title, escrow
Concierge-level client communication with high-net-worth buyers and sellers
Business systems and process improvement
Executive support and calendar management
Day-to-day coordination with a Marketing Coordinator and Field Assistant

Experience We Are Looking For

3+ years in operations directly supporting a top-producing residential real estate agent or team; you know this world well
Active California Real Estate License, or genuinely ready to get one quickly
Polished and warm with high-net-worth clients; discretion comes naturally to you
A systems builder who also knows when to pivot; you love a good process, and you make it better

We Know You

You're direct, and you'd rather hear the truth than be managed around
You take real ownership of your work; you don't wait to be told what's next
You're unbothered by high standards; you set your own just as high
You move fast without cutting corners, and you catch what others miss
You're discreet by nature; trust isn't something you have to earn twice
You want to build something real with a team that's already at the top

The Details

Salary: $120,000 – $150,000 base (depending on experience) + bonus opportunities.
Benefits: Paid vacation, holidays, and sick leave. Employer contribution toward medical benefits and a 401(k) with employer match.
Schedule: Full-time, 40+ hours, Monday – Friday (9:00 AM – 6:00 PM), with occasional evening or weekend flexibility for rare emergencies.
Location: Locally Remote. Must live within a 40-minute commute of the office, located off Highway 17 in Los Gatos (95033) — easily accessible via Summit Rd. A reliable personal vehicle, a valid driver's license, and insurance are required.

How to apply:

This is a direct placement opportunity with our client. Candidates who contact the client directly may be removed from consideration.

Pro REA Staffing looks forward to connecting with you! We appreciate your enthusiasm, but no calls or emails, please! Please apply directly. If you seem like a good fit for the job, you’ll hear from our recruiters at Pro R.E.A. Staffing about the next steps!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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Job Information

Rate / Salary

$120000 - $150000 per Year

Sector

Property and Housing