Job Description

• On-Site
• Monday - Friday
• 7:30 AM - 4:30 PM or 8:00 AM - 5:00 PM

• Produce, update, and provide best practice support on complex Microsoft documents, databases, and other departmental systems, advising colleagues as needed and using expertise to help improve processes
• Schedule appointments, make arrangements for meetings and conferences, and organize travel plans, following instructions to ensure more senior colleagues or a senior executive make the best use of their time
• Prepare tailored letters, emails, and more complex reports agendas, and minutes of meetings for approval by a board-level executive
• Prepare moderately complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for reports
• Answer the telephone and assist callers or those making a broad range of inquiries by email, mail or other means with any requests for information, directing more complex matters to colleagues as necessary
• Initiate contact internally and externally on a regular basis to convey requests, provide instructions, or obtain information on behalf of a senior colleague
• Receive visitors and respond accurately and promptly to a broad range of questions and issues raised
• Develop knowledge and understanding of the organization's policies and procedures and of relevant regulatory codes and codes of conduct to ensure own work adheres to those standards
• Obtain authorization from a supervisor or manager for any exceptions from the mandatory procedure
• Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching
• Develop and maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media
• Support others by carrying out a range of procurement activities involving following established procedures

• 3-5 years of work experience as an executive-level Administrative Assistant
• Associate degree required, bachelor's degree preferred
• Strong proficiency with Microsoft Office suite and SharePoint
• Ability to use/toggle between multiple applications and computer screens
• Strong attention to detail, organizational skills, ability to work independently, and ability to anticipate needs 
• Experience with SAP is a plus

• 401k
• Major health insurances
• Employee Stock Ownership Plan (ESOP)
• Click here for a complete list of benefits