Responsibilities:

• Oversee daily office operations including scheduling, supply management, and vendor/customer relations
• Provide administrative support to leadership and staff
• Streamline office workflows and implement process improvements
• Coordinate team events and internal communications
• Ensure compliance with safety protocols, HR policies, and operational standards
• Manage office budgets, expenses, and supply inventory
• Handle customer calls/emails and direct to appropriate staff
• Coordinate office maintenance and equipment needs
• Report office progress to senior management
• Manage payroll, AP/AR, expense tracking, and customer/vendor setup in QuickBooks Online
• Handle employee onboarding/offboarding, timesheet verification, PTO, and ESTA inputs
• Process lien releases and work with insurance companies on claims and audits

Requirements:

• 5+ years office administration and management experience
• 3+ years proficiency with QuickBooks Online
• 3+ years Microsoft Suite experience (Word, intermediate Excel)
• Strong written and verbal communication skills
• Excellent organizational and multitasking abilities
• Flexibility to adapt to changing company needs
• Strong interpersonal and leadership skills
• High attention to detail