Job Description

Our client operates at the crossroads of energy and home services, fueled by the vision of a smarter, cleaner future. Committed to developing groundbreaking solutions, they aim to streamline their customers’ lives by providing energy, protection, and smart services for their homes and businesses.

The Administrative Assistant to the Interim Chief Information Security Officer (CISO) provides high-level administrative and operational support to the CISO and the broader Cybersecurity leadership team. This role ensures the smooth execution of daily priorities, and acts as a central coordination point between the cybersecurity team and key internal and external stakeholders. The ideal candidate is organized, discreet, proactive, and tech-savvy, with strong judgment and the ability to operate in a fast-paced, confidential environment.

Key Responsibilities

Executive Support

• Manage the calendar, including scheduling, prioritizing meetings, and resolving conflicts across time zones.
• Screen and manage communications), ensuring timely and appropriate responses.
• Coordinate travel, prepare itineraries, and process related expense reports in compliance with company policy.
• Prepare meeting agendas, talking points, and follow-up actions for cybersecurity team meetings.
• Support the preparation of materials, including presentations, reports, and dashboards.

Operational Coordination

• Organize Cybersecurity leadership meetings, including logistics, note-taking, and action tracking.
• Maintain a master calendar of cybersecurity items including tracking deliverables across the cybersecurity program
• Track deliverables across Cybersecurity programs (e.g., risk assessments, compliance reviews, awareness campaigns).
• Assist with budget tracking, purchase requests, and vendor coordination.
• Support processes for team members and vendors for the cybersecurity team.
• Planning of events, meetings, lunch, dinner and other types of meets for the cybersecurity team.

Communications & Liaison

• Coordinate external engagements with regulators, partners, and vendors, ensuring timely and professional correspondence.
• Uphold confidentiality and discretion regarding all sensitive information, team and executive matters.

Project & Process Support

• Help drive team efficiency through process improvements and administrative automation.
• Assist in tracking departmental KPIs, budget utilization, and strategic initiative progress.
• Maintain organized records, contracts, and reference materials related to cybersecurity.
• Support planning and execution of cybersecurity awareness events, briefings, and offsites.

Qualifications

Required:

• 3–5 years of experience in administrative support
• Exceptional organizational, written, and verbal communication skills.
• High degree of professionalism, discretion, and integrity.
• Proficiency in Microsoft 365 (Outlook, Teams, Excel, PowerPoint, Word, SharePoint).
• Strong attention to detail and ability to manage multiple priorities under tight deadlines.

Preferred:

• Experience managing purchase orders, budgets, and vendor coordination in enterprise settings.
• Proficiency with collaboration tools such as ServiceNow, Concur, Smartsheet, or similar platforms.

Core Competencies

• Confidentiality & Trust: Handles sensitive information with discretion and sound judgment.
• Organization & Prioritization: Efficiently manages competing demands and shifting priorities.
• Executive Presence: Communicates effectively leaders and other business stakeholders
• Initiative & Problem-Solving: Anticipates needs and proactively finds solutions
• Team Collaboration: Works effectively across technical and non-technical teams.