Job Description

This position requires a professional, organized self-starter with 5+ years as a litigation legal secretary with good tenure. A proactive work ethic, the ability to anticipate needs, strong decision-making skills, attention to detail, a flexible schedule and the ability to thrive in a fast-paced, challenging legal environment are a must. Strong interpersonal and communication skills along with the ability to work collaboratively as a team are also required.

On a day-to-day basis, works primarily under the direction of an assigned group of Attorneys and/or other team members to most effectively and efficiently meet Firm/client needs. This includes managing busy calendars and constantly evolving schedules, coordinating travel arrangements, meetings and events. Familiarity with e-filing in state and federal courts, docketing deadlines, and trial preparation are also required.

Essential Job Functions:

• Prepare and revise a wide variety of documents, including correspondence, memoranda, and legal materials.
• Responsible for proofreading and correctly formatting all materials.
• Schedule depositions and prepare hearing notebooks.
• Assist in trial preparation as needed.
• Process expense reports.
• Receive, place, and screen telephone calls as required.
• Schedule conference calls, coordinate and schedule travel.
• Provide assistance to other Legal Secretaries within assigned teams whenever necessary to meet Firm and client needs.
• Organize and prioritize workload to most efficiently enable and facilitate team effort to accomplish Firm and client goals.
• Exhibit professionalism by recognizing and adhering to all Firm policies, including attendance guidelines, dress code, security measures, and confidentiality requirements.
• The ability to manage confidential information with discretion.
• Ability to work core business hours with flexibility for overtime as required.
• Must have 5+ years of recent secretarial experience.
• Advanced proficiency in MS Word and formatting documents with a minimum typing speed of 55+ words per minute.
• Must have a high school diploma or equivalent.