JOB DUTIES
Data Governance Specialist 1

• Apply retention and sensitivity labels in Microsoft 365 using Microsoft Purview per established playbooks
• Follow and assist with organizational policies and best practices for records management; document standard operating procedures and user guides for processes.
• Maintain and update Records Retention and destruction schedules compliant with all applicable laws and regulations
• Coordinate with IT Department regarding the management of records management software
• Coordinate with Security regarding classification, protection, and destruction of records including off-site storage and retrieval
• Update business glossary entries and required metadata fields (owner, classification, retention, lineage) in the enterprise catalog
• Document data lineage and data flows for governed assets
• Run scheduled access reviews with Identity teams; validate least-privilege and Segregation of Duties (SoD)
• Execute routine access control validations and report exceptions; track access control exceptions and approvals
• Assist with legal hold issuance, custodian notices, and data collections with Corporate Legal
• Support eDiscovery activities under guidance of senior team members
• Maintain audit logs and compliance documentation
• Execute data quality checks and log defects and track remediation status

Data Governance Specialist 2
All the above, plus:

• Configure retention-label policies and auto-apply rules in Exchange, SharePoint, OneDrive, and Teams (beyond applying labels)
• Implement and maintain Data Loss Prevention (DLP) policies across Microsoft 365 platforms
• Set and implement organizational policies and best practices for information governance
• Coordinate with IT and Security teams to deploy governance controls across systems
• Translate policy requirements into technical configurations; monitor policy effectiveness and recommend adjustments
• Operate eDiscovery: matter creation, scoping, collections, review sets, exports, and audit logging (beyond assisting)
• Support Data Subject Access Requests (DSAR) with search, collection, and redaction workflows
• Maintain required catalog metadata and lineage; build validations and completeness reports (beyond updating entries)
• Develop automated metadata quality checks and reporting, establish standards, and train records coordinators on procedures
• Run quarterly access reviews; manage exceptions and waivers with approvers (beyond scheduled reviews)
• Develop access governance reports and dashboards

TECHNICAL SKILLS

• Hands-on Microsoft Purview (records, DLP, eDiscovery)
• Working knowledge of Oracle RDBMS/Informatica PowerCenter and Azure Data Lake Storage/Databricks data flows
• Strong SQL; ability to read pipeline specifications and semantic models
• Experience with data cataloging and metadata management tools
• Understanding of data classification, retention, and privacy requirements
• Proficiency with governance workflow and ticketing systems

Additional Preferred Qualifications:

• Certification in Records and Information Management (CRM, IGP, CIP)
• Advanced Microsoft Purview or eDiscovery certifications
• Experience in utility, energy, or critical infrastructure sectors
• Knowledge of privacy frameworks (GDPR, CCPA, BCSI, CEII)
• Familiarity with NERC-CIP or other regulatory compliance requirements
• Experience with data lineage and catalog integration
• Understanding of data governance frameworks (DAMA-DMBOK, DCAM)
• Strong analytical skills for translating policies into technical implementations
• Project coordination skills for implementing governance initiatives

EXPERIENCE

• Requires minimum 2 years (5 years for senior) job related work experience in excess of degree requirements

EDUCATION

• Bachelor's Degree: in information management, Library Science, Business Administration, or related field, OR equivalent combination of education and experience (Required),
• or a combination of education and experience that provides equivalent knowledge to a major in such fields is required