Job Description

Job Title: Bookkeeper/Office Manager

Location: Gambrills, MD

This is a full-time, in-office position. Hours are Monday-Friday, 9:00 am – 5:00 pm

The Bookkeeper has functional authority over performing bookkeeping as well as general administrative and clerical functions. The primary responsibilities of the Bookkeeper are to ensure the company’s financial accounting records are maintained on a current basis, to ensure that the required information is reported accurately and on a timely basis, and that general office and administrative support services are provided for the other key functions of the organization.

Highlights of the Bookkeeper Duties and Responsibilities:

• Maintain full-cycle bookkeeping, including accounts payable, accounts receivable, payroll, and reconciliations.
• Manage Work in Progress (WIP) reporting, ensuring accurate tracking of job costs, revenue recognition, and project profitability.
• Oversee job costing and Cost of Goods Sold (COGS) to ensure accurate financial reporting.
• Prepare monthly financial statements, journal entries, and general ledger reconciliations.
• Assist with budgeting, forecasting, and cash flow management.
• Process and maintain subcontractor compliance (certificates of insurance, lien waivers, W-9s, and 1099s).
• Work closely with project managers to ensure accurate tracking of costs and billing.
• Handle tax filings, including sales tax, payroll tax, and year-end reporting.
• Ensure compliance with GAAP accounting principles and industry best practices.
• Assist the President in the daily administration of business operations.
• Process and file necessary reports to federal, state and local agencies, especially as it relates to licenses, fees and filings.
• Prepare reports as needed for various needs, including financial, administrative, and human resources.
• Serve as the Human Resources personnel
• Stay apprised of events and regulations relative to employee benefits, human resource matters, insurance and other rules, laws and agencies, in order to keep the Company both competitive and in compliance with all regulations.

Bookkeeper Requirements:

• Proven experience in bookkeeping for the construction industry (residential or commercial).
• Strong understanding of Work in Progress (WIP), job costing, and COGS.
• Proficiency in QuickBooks, Sage, or other construction accounting software.
• Ability to prepare and analyze financial statements and job cost reports.
• Strong attention to detail, organizational skills, and problem-solving ability.
• Knowledge of AIA billing, progress billing, and contract compliance is a plus.
• Excellent communication and ability to work collaboratively with multiple departments.
• Must be adaptable and tech savvy.