Job Description

Role: Finance and Administrative Manager
Salary Range: $60,000 - $80,000 + benefits program
Work Location: Woodbridge, ON - in office daily with flexible hours
Start Date: Immediate 

Roles and Responsibilities:

1. Accounts payable – daily processing of supplier invoices and ensuring appropriate approvals and
timely payment processing.
2. Accounts receivable - keep track of all outstanding customer invoices, making necessary collection
calls and ensuring compliance with company credit policies and practices
3. Account reconciliations and preparation of monthly and quarterly financial reporting, and year end
external financial reporting and support as necessary for regular tax filings including HST, corporate
income tax and payroll remittances including working closely with the company’s external CPA and
tax advisors where required.
4. Supports company President in preparing financial reporting for investors and provides support in
dealing with external media and other communication and legal/compliance matters as required
5. Maintaining and updating ISO 9001 program, participate in annual audit
6. Ensure all projects are tracked according to the ISO 9001 process including preparing quote/docket
forms, receiving/shipping, closing dockets, preparing purchase orders
7. Provides essential business day business support in answering, directing and responding to customer
and supplier calls and inquiries
8. Coordination and documentation of Employee Health & Safety and Technical Training Programs,
updating ISO 9001 training matrix as needed
9. Support 3D Application Engineering/Technical Services group through assisting in project
management by keeping track of all ongoing and upcoming customer projects to ensure proper time
management to meet dead line requirements
10. Provides administrative support to Accounting, Technical Services and Sales and Marketing
departments as required to keep the office running efficiently
11. Oversees company shipping and receiving to ensure proper documentation and coordination with 3rd
party shippers and customers.
12. Draft letters, faxes, expense reports, purchase orders and other items as required
13. Maintain employee vacation/sick day logs and related records
14. Schedule and coordinate customer and Team meetings, event planning support, reservations and
related travel arrangements as well as set up all training courses for technical team as required