Job Description

JOB SUMMARY
The project coordinator plays a critical role in supporting the IT PMO by ensuring project managers remain aligned, organized, and efficient across a dynamic portfolio of initiatives. This position is ideal for a detail-oriented professional who thrives in fast-paced environments, can self-manage confidently, and adapts quickly to shifting priorities.

QUALIFICATIONS

• Exceptional organizational skills with the ability to manage multiple priorities simultaneously.
• Strong attention to detail, accuracy, and follow-through.
• Ability to self-manage, stay focused, and deliver results without constant oversight.
• Comfortable pivoting quickly as priorities shift.
• Excellent written and verbal communication skills.
• Proven ability to collaborate effectively with multiple PMs, cross-functional partners, and technical teams.
• Proficiency with project management tools (e.g., JIRA, Azure DevOps, Smartsheet, or similar) preferred.

KEY RESPONSIBILITIES

• Provide day-to-day coordination support for multiple Project Managers across active projects and cross-functional workstreams.
• Maintain project documentation including meeting notes, RAID logs, decision logs, and action trackers to ensure accuracy and accessibility.
• Assist in preparing project dashboards, status reports, communication updates, and executive summaries.
• Schedule and facilitate cross-functional meetings, manage agendas, track follow-ups, and ensure timely closure of action items.
• Support PMs in monitoring project timelines, dependencies, and resource requirements.
• Help maintain PMO standards, templates, and best practices to ensure consistency across teams.
• Identify gaps, risks, and misalignments early and escalate to the appropriate PM or lead.
• Keep teams organized and on track through proactive communication and strong attention to detail.
• Experience supporting infrastructure projects specifically in the Avaya or call center space is a plus.
• Hospitality industry experience would be a plus.

Link Technologies is an equal opportunity employer. All qualified applicants will receive consideration for employment without discrimination based on race, color, religion, sex, gender identity/expression, sexual orientation, national origin, protected veteran status, disability, or any other factors protected by law.