Job Description

Legal Assistant - Corporate

Downtown Toronto

Our well established, full service firm located in the core of downtown Toronto is hiring. They are looking for a Corporate Legal Assistant to support the departments Corporate Law Clerks.

In this role you will perform the following duties:

• Preparing share certificates.
• Assisting with organizing and sending out of documents, receiving executed documents and attending to their filing, update of database and records, etc.
• Inputting corporations into corporate database and assigning minute book numbers.
• Arranging for closing out of corporate records and/or preparing letters/receipts to client enclosing records.
• Merging directors, officers and shareholders registers/ledgers from database.
• Drafting report letters to clients (re: inc/org, name change etc. and assembling report books).
• Drafting basic director and shareholder resolutions (i.e. to change registered office address of a corporation, officer changes).
• Ordering corporate profile reports and drafting Form 1 -Notices via Cyberbahn and assisting with electronic filings.
• Special projects as needed (i.e. preparing charts of officers and directors, preparing organizational charts, which entails reviewing minute books, registers, etc.)
• Diarizing of future events and follow up.
• Minute book filing and importing minute book documents into corporate database.
• General Word and physical file maintenance.

Qualifications:

• Strong interpersonal and communication skills, stellar organization skills, accurate and quality work are an ideal fit for this position.
• 2+ years of Corporate Law experience; experience on CorpLink is preferred.
• Ability to manage large volume of documents and work in a fast-paced environment.
• Team-player attitude with willingness to learn.
• Proficient in Microsoft Office Suite.
• Prioritizing workflow and managing critical details.
• Completion of a Legal Assistant Diploma is an asset.

If you are interested in joining a firm that offers mentorship and a friendly work environment look no further! Apply today! We thank all applicants for their interest in this role however only those selected for an interview will be contacted. Thank you for your interest in Linds & Associates Ltd.