Job Description

Corporate Legal Assistant
Downtown Toronto

Work from home 3 days a week!!

Our client, a full service law firm located in the core of downtown Toronto is hiring! They are looking to add a Corporate Legal Assistant to its team. This is a full time permanent role

The successful candidate will be responsible for preparing, coordinating, revising, transcribing and organizing legal and administrative documents. Keeping with practice management needs, they will perform other general office duties as required.

Duties & Responsibilities:

• Provide secretarial support creating documents and correspondence through transcription and copy-typing, making revisions as necessary
• Provide administrative support which include (but not limited to) completing expense reports, courier forms, file opening forms, photocopying, scanning, faxing, filing and creation of file folders
• Professionally interact with all firm members and clients
• Photocopy and/or organize documents for distribution, mailing and binding
• Schedule and confirm appointments, meetings and conferences
• Prepare and generate pre-bills for monthly billing, as needed
• Book travel and make reservations, as required
• Prepare minute books
• Organize, maintain and accurately file correspondence, invoices and receipts via paper and digital format.
• Eliminate unnecessary or outdated materials transferring inactive files to storage according to file maintenance guidelines
• Other duties as assigned

Qualifications: 

• Legal Assistant Diploma from an accredited institution, with 5+ years’ general corporate experience working within a similar role in a law firm
• Hands-on experience working with transactional/complex documents within the Corporate environment
• Document specialist is a must, with strong technical skills working within Microsoft Word, Outlook and Calendar
• Proficiency in formatting, blacklining and revising technology agreements is required
• Solid transcription and proofreading skills
• Familiar with developing basic Excel and PowerPoint charts
• Strong eye for detail
• Ability to work independently, following instructions with minimal supervision
• Ability to communicate in a professional manner and provide exceptional client service
• Excellent organizational skills with the ability to manage multiple priorities with ease
• Hands-on experience with pre-bill administration (preferably using 3E)
• Familiarity working within a DMS system is an asset