Job Description
Family Legal Assistant
Downtown Toronto
3 Days Work From Home
Our highly established client, a full service firm located in the core of downtown Toronto is looking to add to its team. They are seeking a Family Law Legal Assistant to join its talented team!
Duties and Responsibilities:
- Provide secretarial support creating documents and correspondence through transcription and copy-typing, making revisions as necessary
- Provide administrative support which include (but not limited to) completing expense reports, courier forms, file opening forms, photocopying, scanning, faxing, filing and creation of file folders
- Professionally interact with all firm members and clients
- Photocopy and/or organize documents for distribution, mailing and binding
- Schedule and confirm appointments, meetings, and conferences
- Prepare and generate pre-bills for monthly billing, as needed
- Book travel and make reservations, as required
- Organize, maintain, and accurately file correspondence, invoices and receipts via paper and digital format
- Other duties as assigned
Qualifications:
- Legal Assistant, Law Clerk or Paralegal Certificate/Diploma from an accredited institution
- 5+ years’ experience working within a family law practice area in a law firm
- Solid understanding of Family Law Rules and court filing processes
- Hands-on experience working with transactional/complex documents
- Document specialist capability, with strong technical skills working within Microsoft Office, Divorcemate and ACL
- Solid transcription and proofreading skills
- Familiar with developing basic Excel and PowerPoint charts
- Strong eye for detail
- Ability to communicate in a professional manner and provide exceptional client service
- Excellent organizational skills with the ability to manage multiple priorities with ease
- Hands-on experience with pre-bill administration (preferably using 3E)
- Familiarity working within a DMS system is an asset