Job Description

Legal Assistant
Toronto, ON

Work from Home - 3 days a week!

Our client, a highly regarded and well established law firm, located in the heart of the financial district, is in need of a Real Estate Legal Assistant to join its team.

In this role the Assistant will support two partners.

Duties and Responsibilities will include:

Provide administrative support creating documents and correspondence through transcription and copy-typing, making revisions as necessary

Provide administrative support which includes (but not limited to) completing expense reports, courier forms, file opening forms, photocopying, scanning, faxing, filing and creation of file folders

Professionally interact with all firm members and clients

Photocopy and/or organize documents for distribution, mailing and binding

Schedule and confirm appointments, meetings and conferences

Prepare and generate pre-bills for monthly billing, as needed

Book travel and make reservations, as required

Prepare minute books

Organize, maintain and accurately file correspondence, invoices and receipts via paper and digital formats

Other duties as assigned

Requirements:

Legal Assistant Diploma from an accredited institution.

5+ years’ experience working within the real estate practice area in a law firm

Strong multi-tasking skills, with the ability to manage conflicting priorities, while respecting tight deadlines.

Possess well developed verbal and written communication skills. Able to work with a variety of individuals providing quality service at all times.

Operate with a high degree of accuracy and possess strong attention to detail.

Take initiative and possess strong organizational and time management skills.

A team player, with the ability to build relationships and provide strong customer service.

Proficient in Microsoft Office programs (including Word, Excel, and PowerPoint)

Solid transcription and proofreading skills

Ability to work independently, following instructions with minimal supervision

Proficiency using Teraview and Conveyancer is an asset.

Hands on experience with pre-billing administration (preferably 3E)

Familiarity working within a DMS system is an asset.

Interested candidates should apply today! We thank all applicants for their interest in this role. Only those selected for an interview will be contacted. Thank you for your interest in Linds & Associates Ltd.