Job Description

Legal Assistant - Employment
Etobicoke ON

Our client, a well respected law firm located in north east Toronto is hiring! They are looking to hire a Legal Assistant who will play a key role in supporting its lawyers and ensure the seamless operation of their practice.

The ideal candidate will possess a minimum of one year of litigation experience in a similar role, demonstrating proficiency in Legal Administrative duties. This role will offer some clerking duties.

• Duties & Responsibilities :
  
  Collaborate in the preparation and compilation of litigation documents, encompassing affidavits, notices, motion records, factums, and books of authorities.
• Manage communication with process servers for the efficient service and filing of court materials.
• Coordinate with court offices to facilitate trial and motions bookings and handle related court material filings.
• Skillfully draft and edit various correspondences and documents, including memos, letters, emails, reports, presentations, court forms, and legal documents.
• Contribute to the administrative management of lawyers' practices, involving file opening and closure, meeting scheduling, and coordination of travel and accommodations.
• Provide comprehensive administrative support, including docket entries, client list updates, billing coordination, expense processing, and invoice payments in accordance with firm accounting policies.
• Utilize proofreading and editing skills to ensure the accuracy, completeness, and proper formatting of all work products, including attention to spelling and grammar.
• Act as a liaison between lawyers and internal/external parties, facilitating effective communication on file progression and related matters.
• Maintain an organized and current file system for client files.

Requirements:

• Post-Secondary education in legal administration or equivalent with a minimum of one year relevant experience.
• Proficient knowledge of the Rules of Civil Procedure, court practices, and procedures. Outstanding organizational skills with meticulous attention to detail.
• Excellent oral and written communication skills.
• Strong prioritization skills and capability to manage multiple tasks simultaneously.
• Ability to work both independently and collaboratively within a team.
• Upholds a high level of professionalism and maintains confidentiality in all matters.
• Proficient Microsoft Office skills (Excel/Word/Outlook).

We thank all applicants for their interest however only those selected for an interview will be contacted. Thank you for your interest in Linds & Associates Ltd.