Job Description

Legal Administrative Assistant
Vaughan, ON

Maternity Leave Contract - Starting mid October 2022 - 12 to 18 months in duration

Our client, a law firm located in the north end of Toronto is in need of a  Legal Administrative Assistant to support a Partners in the day to day operations of a busy legal practice in multiple areas of law including real estate, corporate, commercial and estates. 

The ideal candidate will have a minimum of 2 years experience in a legal administration role and will have a positive attitude, very strong communication and technical skills. The successful candidate must demonstrate initiative, high attention to detail, and the ability to work independently in a fast-paced environment, manage multiple priorities and meet deadlines. In addition, strong client service skills, organizational skills and practice management abilities are required.

Major Responsibilities And Job Duties

Administrative Support 

• Administrative tasks including email/calendar management, filter incoming calls/mail and assisting with meeting scheduling and preparation
• Ensure follow-up on activities, files and outstanding items
• Maintain client contact information
• Assist with time docketing and fee sheets
• Back up and support to the Executive Legal Assistant

Drafting and Revising

• Transcribe, prepare and revise legal documents, contracts and correspondence.
• Organize and assemble document briefs.

File and Document Management

• Opening and closing of files using PCLaw software.
• Maintenance of client contact and identification information in accordance with the Law Society of Ontario client identification and verification requirements.
• Up to date maintenance of legal files, including its correspondence and relevant documentation  
• Maintenance of the electronic filling system

Miscellaneous:

• Liaise with clients, lawyers, clerks and students.
• Collaborate with support staff and supervise assistant(s).

Qualifications

• Post-secondary education (College diploma or University degree preferred)
• A minimum of 2 years of experience as a Legal Assistant
• A solid understanding of current legal terminology
• Strong organizational and time management skills
• Professional communication skills with clients, lawyers and team members
• Excellent multi-tasking abilities
• Proven ability to manage a large workload volume, competing priorities and demands
• Sound ability to adhere to strict deadlines
• Strong computer skills including Microsoft Office, Excel, Word, Outlook, PCLaw and documents management software
• Ability to work independently, take initiative and follow instructions with minimal supervision
• Ability to work well within a team environment