Under the supervision of the Office Manager, this position is responsible for performing clerical, administrative and general office duties for two associates.

SPECIFIC RESPONSIBILITIES:

Assist Associates with management of their files, which includes:

•  Proactively and independently preparing documents to meet upcoming deadlines.

• Complexity of documents varies, but general instructions will be provided and precedents are to be followed

•  Transcribes dictation of technical and/or confidential nature

• Organizes and expedites the flow of work through the lawyer’s office, initiating follow-up action

•  Compose routine letters and memos from general instruction

• Routes or answers routine correspondence not requiring the lawyer’s attention and initiates follow-up action, as required

• Organize and maintain office files/records in accordance with firm’s procedures and best practices

• Maintain Amicus Attorney calendar, ensures lawyer is kept abreast of upcoming appointments/meetings/court filings/court proceeding dates

• Proper filing of emails received for lawyer

• Handle administrative detail with respect to accounting, opening and closing files, docketing, billing, etc., as specifically directed by lawyer

• Prepares special reports which involves gathering and summarizing data

• Liaises between the principal and various internal and external individuals, groups and clients at all levels

• Abide by Firm policies including the policy on confidentiality

REQUIRED QUALIFICATIONS:

Education and Experience:

College diploma in legal assistant studies; plus a minimum of 2 years’ experience as a legal assistant working within Insurance Defence Litigation.

Core Competencies:

• Knowledge of the Rules of Civil Procedure and up-to-date with recent changes

• Proficiency with computers including MS Office 365, E-Copy, Amicus Attorney, PCLaw etc.

• Excellent verbal and written communication skills

• Organized and meticulous with follow-up and attention to detail

• Time management skills with the ability to work under pressure in order to meet multiple deadlines

• Ability to work independently, be proactive and show initiative

•  Flexible team player who is client service oriented

• Thorough understanding of litigation legal documentation