Job Description

Administrative Assistants

This is a full time position. M-F, 8:00-5:00pm (typically 9:00am-5:00pm).

Minimum qualifications:

• Answering phones/taking messages
• Good with confidentiality and not giving callers any further information than they need and can diffuse the situation if the caller gets upset and/or angry
• Experience scheduling interviews and using Microsoft (ie. Word, Excel, Outlook and Teams)
• Good working independently and within a team environment
• Handle multiple shifting priorities
• Ability to enter and extract data from electronic databases
• Good organizational skills
• Ability to correspond with healthcare professionals.
• Highschool diploma (or equivalent)
• A minimum of 2-years' experience working in a professional setting.

Preferred qualifications:

Bachelor’s degree. Familiarity and knowledge of varied healthcare entities, including healthcare institutions; familiarity and knowledge of the Health Commerce System and the Statewide Financial System. Prior experience working for the New York State Department of Health.

Responsibilities:

OALTC is seeking administrative assistants to support the many daily operational functions of the office including maintaining various tracking and database systems; preparing a variety of correspondence, reports and other written material; answering phones concerning policy or procedure and directing them to appropriate staff; setting up and coordinating meetings for senior staff; receiving and processing mail and fax documents; faxing and photocopying; data entry and maintaining paper and electronic filing systems. Candidates should be dependable, detail-oriented, and highly motivated individuals able to work in a fast-paced, high-volume office environment. The successful candidate should be willing and able to multitask and move from assignment to assignment as deadlines and priorities change. Have knowledge of office administration and management; proper grammar, punctuation and spelling; business communications and ability to take notes is necessary.