The successful candidate will support the financial oversight and monitoring of healthcare workforce initiatives including reviewing financial documents, grant administration, computer and database support, and assisting with development and maintenance of data tracking systems. Candidates may be asked to perform other assignments and/or administrative functions in support of the Office.

• developing and maintaining tracking systems to track materials received from outside agencies

• review and process vouchers submitted by workforce grant recipients for accuracy, completeness, and alignment with approved budgets using computerized financial systems

• analyze budget versus actual spending data to identify and report variances

• performing data entry operations and data quality control

• extracting, analyzing, and summarizing database information

• organizing and maintaining electronic (and paper) files

• formatting documents in Microsoft Word, PowerPoint, and Excel

• assisting with tracking proposed legislative bills and regulations

• other administrative functions include assisting with planning, scheduling, and conducting large meetings and events, monitoring shared email accounts and drafting professional responses, answering phones, referring calls, and answering inquiries.

Each task is subject to strict deadlines and candidates must have the ability to produce required assignments thoroughly and on time. The successful candidate should be reliable, dependable, punctual, highly self-motivated, detail-oriented and be able to function efficiently and effectively in a fast-paced work environment.

• a bachelor’s degree in computer science, informatics, accounting, finance, information systems, economics, statistics, mathematics, biostatistics, or a related field;

• two (2) years minimum experience working in an office setting;

• excellent working knowledge of Microsoft Office applications (specifically Word, Excel, PowerPoint, and Outlook;)

• the ability to handle multiple shifting priorities;

• strong organizational and communication skills (written and verbal);

• ability to conduct computerized or online searches efficiently and thoroughly;

• and the ability to design, maintain, and work with electronic databases and systems.

WI01 & WI02

• experience providing technical support or assistance to customers via phone/email

• knowledge of New York State fiscal regulations

• experience working in a customer service-related field,

• experience with healthcare administration and policies, workforce development programs or grant administration

• experience with bulk emailing or mail merges

• proficiency in Microsoft Access (data entry and data extraction through query),

• familiarity with voucher processing and budget tracking systems,

• familiarity with the NYS Statewide Financial System,

• experience working at a New York State agency, e.g. Department of Health.