Job Description

POSITION REQUESTED: Administrative Assistant (1)

WORK HOURS AND LOCATION: Full-time, 7.5 hours daily, 9am to 5pm, 295 Main Street, Suite 300, Buffalo, NY 14203

OPMC is responsible for professional discipline of physicians and physician assistants. All complaints of misconduct are investigated.

MINIMUM QUALIFICATIONS:

• Working knowledge and experience with Microsoft Office; may include Word, Excel, Access and Power Point
• Experience answering Phones

PREFERRED QUALIFICATIONS:

• Strong verbal communication skills
• Good organization skills and attention to detail
• Ability to work on multiple tasks within a given day
• Ability to work independently
• Experience with the professional medical conduct process

JOB DUTIES AND RESPONSIBILITIES:

• Sort and distribute incoming mail.
• Review incoming correspondence and draft responses where appropriate; review outgoing correspondence.
• Handle telephone calls and visitors to the office, respond to questions when necessary.
• Coordinate and arrange meetings and travel.
• Maintain office filing systems (including electronic).
• Coordinate information flow by acting as the liaison among PMC staff, other DOH employees and the public.
• Operate equipment which requires skilled use of keyboard, and knowledge of Microsoft and other software to produce correspondence, reports and other agency documents.
• Scanning and saving in electronic format.
• Data entry into Microsoft Access, Excel and Word documents
• Other duties as required.