Immigration Legal Assistant

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Job Description

Our client is a mid-sized law firm with a primary focus on litigation. They are seeking a detail-oriented and proactive Immigration Legal Assistant to join their team and support lawyers and clients throughout the full lifecycle of immigration matters. The firm is committed to maintaining a positive, collaborative workplace culture and is looking for a professional with a client-focused approach.

Key Responsibilities:

Prepares, reviews, assembles, and submits a wide range of immigration applications, forms, and supporting documentation to relevant government authorities.
Drafts immigration-related documents under lawyer supervision, including cover letters, retainer agreements, employer support letters, and temporary and permanent resident applications.
Maintains organized electronic and physical client files, including document checklists, supporting documentation, file labels, and records in accordance with firm procedures and regulatory requirements.
Acts as a primary point of contact for clients, lawyers, and government agencies, providing application updates, responding to requests, and following up on outstanding information.
Monitors, tracks, and diarizes important deadlines to ensure timely submission of applications and compliance with immigration requirements.
Assists clients with online immigration portals, including account setup, document uploads, application submissions, correspondence tracking, and record maintenance.
Coordinates certified translations and verifies that translated documents meet immigration and legal submission standards.

Qualifications:

Fluent in Punjabi and Hindi
Graduate of a Legal Administrative Assistant program is preferred; equivalent relevant experience will also be considered.
Previous legal assistant experience, particularly within immigration law, and a strong understanding of Canadian immigration processes, documentation requirements, and government portals, including IRCC and LMIA/ESDC, are considered assets.
Excellent attention to detail, organization, time management, multitasking, and prioritization skills
Strong written and verbal communication skills, with a professional, client-focused approach
Ability to work independently and collaboratively within a team environment, with a positive attitude and commitment to excellence.
Excellent word processing and typing skills, with proficiency in Microsoft Office, including Excel.
Commitment to maintaining confidentiality and overseeing sensitive information with discretion.

Benefits:

Health, dental and wellness benefits
Short-term and long-term disability insurance
Employee & Family Assistance Program
Paid time off
Flexible Health Spending allowance

Please reach out to Suzanne at sspanier@klopprichards.com quoting Job Number 5582.

Please note only qualified applicants will be contacted in reply.

Job Information

Rate / Salary

$ - $

Sector

Legal Services