Job Description
Our client, a mid-sized downtown law firm, is seeking a client-service-oriented Human Resources Assistant to join its Administration team. Reporting to the Director of Administration, this role supports HR administration, recruitment, employee programs, and day-to-day operational needs. The ideal candidate is organized, detail-oriented, professional, and comfortable managing multiple priorities while maintaining confidentiality.
Key Responsibilities:
- Support HR and operational initiatives across the firm.
- Coordinate recruitment, including job postings, candidate screening, interview scheduling, reference checks, offer letters, and employment documentation.
- Facilitate onboarding, cross-boarding, status changes, and offboarding processes.
- Maintain accurate employee records, HRIS data, digital files, and recruitment tracking while ensuring confidentiality and data integrity.
- Prepare and maintain HR correspondence, employment verifications, compensation letters, employee communications, and related documentation.
- Respond to employee inquiries regarding policies, procedures, benefits, and workplace resources.
- Coordinate training, performance review schedules, wellness initiatives, team-building activities, employee events, and recognition programs.
- Assist with compliance, reporting, HR metrics, annual schedules, and process improvement initiatives.
- Support a positive, inclusive, and collaborative workplace culture and perform other administrative or HR duties as assigned.
Qualifications:
- 2+ years of HR administration experience and a post-secondary diploma/degree in Human Resources, Business Administration, or a related field.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Office Suite, strong typing skills, and comfort using HR systems or digital records.
- Excellent organization, time management, multitasking, and prioritization skills.
- Professional, reliable, discreet, and able to handle confidential information appropriately.
- Strong judgment, problem-solving skills, initiative, and ability to work both independently and collaboratively.
- Professional services or law firm experience is considered an asset.
Benefits:
- Health, dental and wellness benefits
- Short-term and long-term disability insurance
- Employee & Family Assistance Program
- Paid time off
- Flexible Health Spending allowance
Please reach out to Suzanne at sspanier@klopprichards.com quoting Job Number 5580.
Please note only qualified applicants will be contacted.
Please note only qualified applicants will be contacted.