Job Description

Facilities Implementation Assistant (Contract)

Location: Saint Petersburg, FL 33716
Contract Length: 6–8 months (with potential for extension and/or conversion to a permanent role)
Pay Range: $24–$31 per hour

About the Role

We’re seeking a Facilities Implementation Assistant to support the rollout of a new Computerized Maintenance Management System (CMMS), FMX. This role supports the preparation of clean, accurate campus data and assists with system setup to ensure a successful launch.

The position blends administrative work with hands-on support, working closely with Facilities leadership, Property teams, and trade partners to validate assets, map locations, and build workflows that support long-term facilities operations.

Key Responsibilities

• Provide administrative support related to the CMMS implementation

• Assist with asset and inventory audits, including data cleanup, verification, and organizing import-ready datasets

• Count and validate physical inventory against system records

• Update and maintain spreadsheets and standardized data structures

• Validate campus locations, naming conventions, and floorplans

• Support labeling efforts and interactive mapping preparation

• Assist with the creation of SOPs, quick-start guides, and training materials

• Help configure and test FMX workflows, request types, preventive maintenance schedules, and system settings (routing, notifications, SLAs, permissions)

• Support the transition from Jira to FMX, including documentation and knowledge transfer

• Perform data review and cross-checking for operational logs, including assets, inventory, furniture, artwork, and campus materials

• Complete additional tasks as needed to support the implementation effort

Qualifications & Client Requirements

• Experience supporting a CMMS or facilities system implementation (FMX preferred; similar platforms welcome)

• Highly detail-oriented with the ability to organize, clean, and validate large datasets

• Proficient in Excel and comfortable working within standardized data structures and processes

• Ability to balance administrative tasks with hands-on verification and auditing work

• Strong collaboration skills, ability to manage multiple priorities, and a high level of ownership and accountability

• Non-smoker

• Verifiable work history with strong tenure in previous roles