Job Description

Temporary Administrative Assistant – Scale House
Location: Jacksonville, FL 32209
Pay Rate: $17–$20/hour (based on experience)
Schedule: Full-time | 2–3 Month Contract

Position Overview:

We’re hiring a skilled and dependable Administrative Assistant to support operations at our scale house in Jacksonville. This is a temporary, full-time role for someone who is experienced, highly accurate with numbers, and ready to hit the ground running with minimal training. Ideal candidates will have prior experience in a similar setting and are comfortable working independently in a fast-paced, detail-driven environment.

Key Responsibilities:

• Accurately record incoming/outgoing load weights and materials using digital scale systems
• Issue scale tickets and ensure timely, error-free data entry
• Communicate clearly with truck drivers and operations staff to confirm load information
• Generate daily logs, reports, and invoices with strong attention to detail
• Maintain organized records for audits and compliance tracking
• Respond to calls and emails professionally and efficiently
• Perform general clerical duties including scanning, filing, and document management
• Keep the scale house clean, organized, and functional

What We’re Looking For:

• Proven administrative experience in a fast-paced or industrial setting
• Strong math and data entry skills with very high attention to detail
• Tech-savvy and proficient in Microsoft Excel, Outlook, and data systems
• Able to work independently, stay organized, and manage time effectively
•  Quick learner with prior experience preferred—we’re looking for someone who can get up to speed quickly
• Clear, professional communication and customer service skills
• High school diploma or equivalent

Job Details:

• Duration: 2–3 months
• Pay: $17–$20 per hour, DOE
• Location: Jacksonville, FL 32209 (on-site at the scale house)