Job Description

Administrative Assistant 

Job Brief

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. The duties of the Administrative Assistant include providing support to our managers and employees, assisting with daily office needs, and managing our company’s general administrative activities.
Hours: 8am - 5pm

Responsibilities

The following list of day-to-day job responsibilities may differ significantly depending on organizational needs.

• Provides administrative support to ensure efficient office operations.
• Maintains physical and digital filing systems.
• Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
• Inputs and updates information in databases and spreadsheets.
• Responds to emails and other digital queries and correspondence.
• Drafts and edits letters, reports, and other documents.
• Prepares meeting agendas and takes meeting minutes.
• Coordinates logistics for meetings, including room setup and catering.
• Uses word processing and presentation software to create and edit documents.
• Research as requested and compiles and summarizes information for reports or presentations.
• Works closely with other administrative staff and supports other colleagues as needed.
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Ensures that deadlines are met and adapts to changing priorities.
• Presents a positive and professional image for the organization.

Education, Experience, and Licensing Requirements:

• High school diploma or equivalent, associate degree a plus
• Microsoft office
• Bilingual a plus
• Past administrative experience or tenure in an office setting a plus
• Excellent time management skills and the ability to prioritize work.

• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task