Job Description

 Executive Office Manager

Job Summary:

The Executive Office Manager will oversee the general administrative function and activities of the office.

Supervisory Responsibilities:

• Oversees the daily workflow of administrative staff, assigning responsibilities to ensure efficient administrative operations.
• May assist in training newly hired administrative staff

Duties/Responsibilities:

• Directs office activities and functions to maintain efficiency and compliance with company policies.
• Coordinate and manage the resources of the corporate office facilties.
• Prepares agendas, makes travel arrangements, and maintains calendars for senior management.
• Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
• Oversees telephone services, email correspondence, and sorting/mail distribution.
• Maintains office supplies and coordinates maintenance of office equipment.
• Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Maintains systems for tracking and renewing business licenses.
• Maintain systems for tracking and communicating with landlords.
• Manage scheduling of property tax payments and assessments.
• Manage list of company vehicles, drivers, motor vehicle reports.
• Performs other related duties as assigned.

Required  Skills/Abilities:

• Excellent interpersonal skills
• Excellent time management skills with a proven ability to meet deadlines.
• Strong supervisory and leadership skills.
• Understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.
• Understanding of how to operate standard business equipment.
• Proficient with Google Office Suite, Microsoft Office Suite or related software.

Education  and  Experience:

• High school diploma or equivalent required
• Associates degree in office administration or related Bachelor’s degree in business field preferred.
• At least five years of administrative and clerical experience preferred.

Physical  Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.