Job Description

Part-Time Executive Assistant

Location: Atlanta, GA (Chattahoochee Industrial area) (60-70% on-site, with remote flexibility)

Schedule: Part-time, 15-20 hours/week (ideally Tuesdays and Thursdays, 9 AM - 3 PM in-office)

Compensation: $35- $40 per hour

Step into a company where refined design meets hands-on craftsmanship—where a stunning, high-end studio connects seamlessly to a bustling warehouse of artisans building custom furniture from the ground up. We are seeking a highly organized, proactive Part-Time Executive Assistant to support the Managing Director of a premier custom furniture firm with over 20 years of experience crafting sophisticated wood and metal pieces for residential and commercial spaces. Our client is a thriving small business and this role plays a key part in keeping daily operations running smoothly, requiring a polished, adaptable professional who thrives in a fast-paced, creative environment.

Key Responsibilities

• Operational Support: Provide general assistance with daily business operations and business development initiatives.

• Schedule Management: Responsible for managing and maintaining the Director's schedules, appointments, and general communications.

• Meeting Coordination: Schedule and coordinate all aspects of meetings, including ordering catering, developing agendas, inviting participants, and checking room accommodations.

• Event Planning: Plan and facilitate internal and external events for employees, customers, and executives (e.g., social activities, marketing events, and client meetings).

• Facilities Administration: Manage office requests, coordinate workspace and office equipment needs, and maintain inventory of office and kitchen supplies.

• Errand Running: Handle a variety of errands related to the office, specific projects, and the overall furniture line.

• Vendor & Staff Coordination: Provide support in coordinating various internal and external projects with outside vendors and internal staff.

• Marketing Assistance: Support marketing endeavors related to the production of marketing materials and literature.

• Communication: Effectively communicate with current and prospective clients, employees, vendors, and strategic partners, serving as a professional representative of the firm.

• New Hire Support: Assist with onboarding new hires, coordinating supplies, working with IT for space and equipment setup, and managing onboarding paperwork. May also assist in the recruiting process.

• Project Management: Ability to function in a team environment, as well as work and manage projects independently from start to finish.

• Adaptability: Adapt to evolving priorities and consistently meet deadlines under pressure.

Skills & Experience

• 5+ years of experience in an administrative-related field, preferably supporting executive-level management.

• Proven service experience and an understanding of high-end products or luxury goods is a plus. 

• Ability to handle multiple projects simultaneously, meet critical deadlines, and maintain flexibility.

• Can work effectively and collaboratively across internal teams and with external partners.

• Demonstrated in-depth problem-solving skills and a proactive approach to issue resolution.

• Excellent oral and written communication skills.

• Must thrive in an entrepreneurial, fast-paced, open, and collaborative environment.

• Always looking for ways to improve efficiency and provide quality service.