Job Description

Legal Administrative Assistant – Litigation & Labor and Employment

Location: Buffalo, NY
Schedule: Full-Time
Salary: $50,000–$60,000 annually, negotiable based on experience

Opportunity Overview

Are you an organized, detail-oriented administrative professional who enjoys a fast-paced environment and supporting a collaborative team?

An established and highly respected Buffalo law firm is seeking a Legal Administrative Assistant to support attorneys in its Litigation and Labor & Employment practice areas.

This is an excellent opportunity for someone who takes pride in producing high-quality work, enjoys managing multiple priorities, and values a professional, team-oriented workplace.

While prior law firm experience is preferred, candidates with strong administrative backgrounds and transferable skills are encouraged to apply.

Key Responsibilities

• Provide administrative support to multiple attorneys, managing competing priorities and deadlines.

• Prepare, format, proofread, and finalize legal documents, including pleadings, motions, correspondence, and other materials.

• Coordinate electronic and hard-copy filings with state and federal courts.

• Maintain attorney calendars, litigation deadlines, docketing systems, and travel arrangements.

• Assist with trial preparation, including organizing exhibits, trial binders, discovery materials, and hearing documents.

• Communicate professionally with clients, attorneys, and other external contacts.

• Open, maintain, and close client files, ensuring electronic and physical records remain organized and accessible.

• Handle general administrative responsibilities, including scanning, filing, and document management.

Qualifications

• Minimum of 2 years of administrative experience.

• Previous experience in a law firm, particularly litigation or labor and employment, is preferred but not required.

• Excellent organizational skills and the ability to manage multiple assignments accurately and efficiently.

• Strong written and verbal communication skills.

• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.

• Advanced Word formatting skills, including tables of contents and tables of authorities, are highly desirable.

• Strong attention to detail, professionalism, reliability, and discretion.

• Positive, collaborative attitude with a willingness to learn new systems and procedures.

Why Consider This Opportunity?

• Join an established law firm with a reputation for professionalism and quality legal services.

• Work alongside experienced attorneys in a collaborative, collegial environment.

• Gain exposure to both litigation and labor and employment law.

• Enjoy a position offering variety, responsibility, and opportunities to further develop your legal administrative skills.

• Be part of an organization that values teamwork, community involvement, and exceptional client service.

Compensation

$50,000–$60,000 annually, with flexibility based on relevant experience.