Job Description

Office Administrator / Bookkeeper

About the Opportunity

Our client is seeking an organized, detail-oriented Office Administrator / Bookkeeper. This position combines bookkeeping, financial reporting, human resources administration, membership billing, and general office management.

The ideal candidate is proactive, professional, and comfortable managing multiple priorities while providing excellent service to members, employees, and management.

Key Responsibilities

Accounting & Bookkeeping

• Manage accounts payable, invoice processing, payments, and vendor records.
• Perform bank and general ledger reconciliations and prepare journal entries.
• Generate monthly financial statements and assist with budgeting and financial reporting.
• Prepare and submit sales tax returns and coordinate tax and insurance payments.
• Monitor accounts receivable, investigate discrepancies, and support timely collections.

Membership & Billing

• Process member dues, initiation fees, recurring charges, and payments.
• Maintain accurate membership records and process membership changes.
• Monitor member accounts and food and beverage minimums.
• Respond to billing inquiries and assist with membership applications and onboarding.

Human Resources

• Process weekly payroll and coordinate new employee onboarding.
• Maintain employee records, employment documentation, and the employee handbook.
• Track required employee training and assist with benefits administration.
• Support employee relations matters and coordinate insurance renewals.

Office Administration & Operations

• Manage daily office communications, supplies, correspondence, and recordkeeping.
• Coordinate member communications, reservations, merchandise inventory, and staff uniforms.
• Support committees, events, website updates, and technology initiatives.
• Assist the General Manager with special projects and provide operational support as needed.
• Maintain a professional, service-focused environment and collaborate with other departments to improve efficiency.

Qualifications

• Associate degree or higher preferred, ideally in accounting, business administration, or a related field.
• Working knowledge of bookkeeping, accounting principles, and financial reporting.
• Intermediate Microsoft Excel skills.
• Strong numerical, analytical, organizational, and problem-solving abilities.
• Excellent written and verbal communication skills.
• High attention to detail, accuracy, and confidentiality.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Customer-focused, adaptable, and comfortable working in a team-oriented environment.