Job Description

We are seeking a highly organized and detail-oriented Service Coordinator to support clients team just outside of Halifax, NS. This  permanent full-time opportunity is central to coordinating service activities, managing dispatch workflows, and ensuring efficient communication between customers and internal teams.

Key Responsibilities for the Job:

• Coordinate scheduling and dispatch activities 
• Review work orders and prepare job documentation, including safety requirements
• Compile and submit documentation to support invoicing and job tracking
• Support project coordination by liaising with internal teams and clients to ensure job readiness
• Verify and reconcile job and service records for accuracy and completeness
• Process and finalize service jobs, including invoicing
• Coordinate purchasing requests and track required materials/equipment
• Liaise with inventory to ensure timely receipt and allocation of parts
• Identify issues and route them internally for follow-up or quoting
• Support training coordination and maintain related records
• Participate in health and safety initiatives as required

Experience & Attributes for Success:

• Diploma or certificate in Business Administration or a related field is considered an asset
• Previous experience in service coordination, dispatch, or a related role is a definite asset but not required
• Proficient in Microsoft Office (Excel required)
• Strong time management skills with the ability to meet deadlines and prioritize tasks
• Excellent interpersonal skills with the ability to work effectively with diverse team and customers
• Strong communication skills with the ability to interact at all organizational levels
• Ability to work both independently and collaboratively in a team environment

If interested in this opportunity, please apply online by clicking the Apply Now button.

To learn more about similar opportunities, the local job market, or to discuss your career interests, please contact Josephine Dalrymple, Recruitment Consultant at josephine@administrativestaffing.ca.

Administrative Staffing is a specialist recruitment company focusing exclusively on the placement of administrative professionals. We offer candidates a wide range of job opportunities, current knowledge of the employment market, and a commitment to ensuring best “fit” with every placement. To view more job opportunities or for more information on Administrative Staffing please visit us at www.administrativestaffing.ca.

Administrative Staffing is committed to promoting diversity and inclusion in the workplace. We believe that it is essential for workforces to reflect the communities they serve, where everyone feels included and valued. We promote environments that value and respect all individuals, regardless of their race, ethnicity, gender, sexual orientation, age, ability, religion, or any other personal characteristic.

We encourage applications from underrepresented groups including African Canadians, Indigenous/Aboriginal People, Racially Visible Persons, Women, Persons with Disabilities, and 2SLGBTQ+ Persons.

Self-identification is encouraged but not required during the application process and accommodations can be requested during the recruitment process. If accommodations are needed during the assessment process, such as an interview or testing, please let us know and we will make arrangements to meet your needs.