Job Description

Our client in Saint John, New Brunswick is seeking an Executive Administrative Assistant to join their team in a newly created, contract (ongoing) role. This position offers a blend of executive support and senior administrative responsibilities within a small, collaborative team.

This is an excellent opportunity for a strong administrator looking to step up into a more senior support role as part of a large organization with extensive operations across the Maritimes. 

Key Responsibilities for the Job:

• Provide direct administrative support to the leadership team and Manager
• Manage and help clear backlog related to project tracking and operational administration
• Process invoices, expenses, and other financial/administrative documentation
• Prepare reports and support leadership with information and coordination needs
• Proactively anticipate needs and stay several steps ahead of priorities
• Support general office and administrative functions within a small team environment

Experience & Attributes for Success: 

• Strong background in administration, ideally a mix of Administrative Assistant and Executive Assistant experience
• Highly organized with the ability to manage competing priorities and high-volume work
• Proactive, detail-oriented, and able to think ahead in a fast-paced environment
• Comfortable working closely with senior leadership in a small team setting
• Highly driven with a strong sense of initiative and follow-through
• Available to start as soon as possible

If interested in this opportunity, please apply online by clicking the Apply Now button.

To learn more about similar opportunities, the local job market, or to discuss your career interests, please contact Josephine Dalrymple, Recruitment Consultant at josephine@administrativestaffing.ca.

Administrative Staffing is a specialist recruitment company focusing exclusively on the placement of administrative professionals. We offer candidates a wide range of job opportunities, current knowledge of the employment market, and a commitment to ensuring best “fit” with every placement. To view more job opportunities or for more information on Administrative Staffing please visit us at www.administrativestaffing.ca.

Administrative Staffing is committed to promoting diversity and inclusion in the workplace. We believe that it is essential for workforces to reflect the communities they serve, where everyone feels included and valued. We promote environments that value and respect all individuals, regardless of their race, ethnicity, gender, sexual orientation, age, ability, religion, or any other personal characteristic.

We encourage applications from underrepresented groups including African Canadians, Indigenous/Aboriginal People, Racially Visible Persons, Women, Persons with Disabilities, and 2SLGBTQ+ Persons.

Self-identification is encouraged but not required during the application process and accommodations can be requested during the recruitment process. If accommodations are needed during the assessment process, such as an interview or testing, please let us know and we will make arrangements to meet your needs.