Job Description

We are seeking a detail-oriented and proactive Legal Administrative Assistant to support our clients’ busy legal practice in the heart of Halifax, NS.

The ideal candidate will have strong organizational skills, the ability to multitask, and a commitment to delivering exceptional administrative support in a professional environment. This is a part-time, ongoing contract role (mornings only, Monday to Friday) with a strong potential to become permanent

Key Responsibilities for the Job:

• Manage and coordinate workflow to ensure efficiency within the assigned lawyer(s) practice
• Perform general administrative duties, including incorporation and records management
• Schedule and arrange appointments, and handle incoming and outgoing correspondence, including mail, email, and phone calls
• Distribute incoming mail, coordinate couriers, and manage office supply orders
• Ensure client inquiries are handled promptly and professionally
• Perform additional duties as assigned based on firm requirements

Experience & Attributes for Success:

• Post-secondary education or equivalent knowledge/experience
• Prior legal administrative experience in Corporate and Litigation law; Paralegal experience is an asset
• Proficiency in MS Office (Word, Outlook, Excel) and Adobe Acrobat Pro
• Ability to work independently and collaboratively within a team
• Strong written and verbal communication skills, with attention to spelling and grammar
• Energetic, adaptable, and willing to take on various tasks as needed

If interested in this opportunity, please apply online by clicking the Apply Now button.

To learn more about similar opportunities, the local job market, or to discuss your career interests, please contact Trish Carey, Recruitment Consultant at trish@administrativestaffing.ca. 

Administrative Staffing is a specialist recruitment company focusing exclusively on the placement of administrative professionals. We offer candidates a wide range of job opportunities, current knowledge of the employment market, and a commitment to ensuring best “fit” with every placement. To view more job opportunities or for more information on Administrative Staffing please visit us at www.administrativestaffing.ca.

Administrative Staffing is committed to promoting diversity and inclusion in the workplace. We believe that it is essential for workforces to reflect the communities they serve, where everyone feels included and valued. We promote environments that value and respect all individuals, regardless of their race, ethnicity, gender, sexual orientation, age, ability, religion, or any other personal characteristic.

We encourage applications from underrepresented groups including African Canadians, Indigenous/Aboriginal People, Racially Visible Persons, Women, Persons with Disabilities, and 2SLGBTQ+ Persons.

Self-identification is encouraged but not required during the application process and accommodations can be requested during the recruitment process. If accommodations are needed during the assessment process, such as an interview or testing, please let us know and we will make arrangements to meet your needs.