Job Description

Why is This a Great Opportunity?

This role offers the opportunity to play a critical part in the financial operations of a growing organization by ensuring accurate and timely application of cash receipts. You will gain hands-on experience working with multiple payment platforms and systems while collaborating with both internal teams and external customers. The position provides exposure to problem-solving scenarios such as payment discrepancies, short pays, and account reconciliation, helping to build strong analytical and accounting skills. It is well-suited for someone who enjoys detail-oriented work in a fast-paced environment and wants to deepen their expertise in accounts receivable and cash applications.


Job Description:

The Accounts Receivable (Cash Applications) Specialist is responsible for accurately processing and applying incoming payments, maintaining detailed records, and supporting the overall accounts receivable function. This role requires strong attention to detail, organization, and the ability to manage multiple daily processes.

Key Responsibilities:
• Review and respond to priority emails related to cash applications and customer accounts
• Process and apply payments received through various channels, including lockbox, online payment platforms, and electronic transfers
• Download, review, and post lockbox payments, ensuring accurate application to customer accounts
• Maintain and update daily deposit and cash receipt tracking spreadsheets
• Reconcile payments to invoices, identifying and resolving discrepancies such as short payments, overpayments, or unapplied cash
• Prepare and process credit and debit memos as needed
• Generate and manage lien waivers associated with customer payments
• Review and process remittance advice (ROA) reports and supporting documentation
• Monitor and update internal tracking systems and shared accounting folders with payment activity
• Assist with tax adjustments, including requesting exemption certificates and processing corrections
• Support internal and external customer inquiries related to billing, payments, and account status
• Collaborate with cross-functional teams to resolve account issues and release credit holds when appropriate
• Ensure accurate documentation and recordkeeping for audit and reporting purposes


Qualifications:

Education & Experience:
• High school diploma or equivalent required; additional coursework in Accounting or Finance preferred
• 1–3 years of accounts receivable, cash applications, or related accounting experience preferred

Skills & Abilities:
• Strong attention to detail and accuracy in data entry and financial processing
• Proficiency in Microsoft Excel, including working with spreadsheets and tracking tools
• Experience working with accounting systems, lockbox processing, or payment platforms preferred
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Strong organizational and time management skills
• Effective written and verbal communication skills
• Problem-solving mindset with the ability to investigate and resolve discrepancies
• Ability to work both independently and collaboratively within a team

#ACCPRI #ACCEE